PLEASE NOTE – THE SCHOOL IS REQUIRED TO PROVIDE THIS INFORMATION ANNUALLY.
This notice gives additional information to the notice sent to you
on Friday 10th October 2008 and provides further information about the
processing of pupils’ personal data by the other organisations
mentioned in that notice.
Meols Cop High School processes personal data about its pupils and
is a “data controller” in respect of this for the purposes of the Data
Protection Act 1998. It processes this data to:
* support its pupils’ teaching and learning;
* monitor and report on their progress;
* provide appropriate pastoral care, and
* assess how well the school as a whole is doing
This information includes contact details, national curriculum
assessment results, attendance information, characteristics such as
ethnic group, special educational needs and any relevant medical
information.
From time to time the school is required to pass on
some of this data to local authorities, the Department for Children,
Schools and Families (DCSF), (which also has responsibility for
ContactPoint 1 - see below) and to agencies that are prescribed by
law, such as the Qualifications and Curriculum Authority (QCA), Ofsted,
the Learning and Skills Council (LSC), the Department of Health (DH),
Primary Care Trusts (PCT), [and organisations that require access to
data in the Learner Registration System as part of the MIAP (Managing
Information Across Partners) programme]. All these are data
controllers for the information they receive. The data must only be
used for specific purposes allowed by law.
The Children Act 2004
Information Database (England) Regulations 2007 requires maintained
schools to supply basic contact information to ContactPoint.
The
Local Authority (LA) uses information about children for whom it
provides services to carry out specific functions for which it is
responsible, such as the assessment of any special educational needs
the child may have. It also uses the information to derive statistics
to inform decisions on (for example) the funding of schools, and to
assess the performance of schools and set targets for them. The
statistics are used in such a way that individual children cannot be
identified from them. The LA is also required to maintain the accuracy
of the information held on ContactPoint about children and young people
in their area.
Contact Richard.Roscoe@is.sefton.gov.uk
The
Qualifications and Curriculum Authority (QCA) uses information about
pupils to administer the national curriculum assessments portfolio
throughout Key Stages 1 to 3. This includes both assessments required
by statute and those that are optional. The results of these are
passed on to DCSF to compile statistics on trends and patterns in
levels of achievement. The QCA uses the information to evaluate the
effectiveness of the national curriculum and the associated assessment
arrangements, and to ensure that these are continually improved.
www.qca.org.uk Data Protection Officer, QCA, 83 Piccadilly, LONDON, W1J 8QA;
Ofsted
uses information about the progress and performance of pupils to help
inspectors evaluate the work of schools, to assist schools in their
self-evaluation, and as part of Ofsted’s assessment of the
effectiveness of education initiatives and policy. Ofsted also uses
information about the views of children and young people, to inform
children’s services inspections in local authority areas. Inspection
reports do not identify individual pupils.
www.ofsted.gov.uk Data Protection Officer, Alexandra House, 33 Kingsway, London WC2B 6SE;
The
Learning and Skills Council (LSC) uses information about pupils for
statistical purposes, to evaluate and develop education policy and
monitor the performance of the education service as a whole. The
statistics (including those based on information provided by the QCA)
are used in such a way that individual pupils cannot be identified from
them. On occasion information may be shared with other Government
departments or agencies strictly for statistical or research purposes
only. The LSC or its partners may wish to contact learners from time
to time about courses, or learning opportunities relevant to them.
www.lsc.gov.uk Data Protection Officer, Cheylesmore House, Quinton Road, Coventry, Warwickshire CV1 2WT
Learner
Registration System (LRS) The Learning and Skills Council (LSC) also
administers the ‘Managing Information Across Partners’ (MIAP) Programme
on behalf of the MIAP membership. More information about MIAP
membership can be found at www.miap.gov.uk LSC is responsible for the
development and operation of the Learner Registration Service (LRS) and
also the creation of a learner record.
For pupils of 14 years and
over and for pupils registering for post-14 qualifications, the school
will pass on certain identification information to the LRS to create
and maintain a unique learner number (ULN), and achievement information
to the MIAP Service to create and maintain a learner record.
The
Learner Registration Service will enable organisations allowed by law
and detailed at www.miap.gov.uk to access the ULN and contain it in
their systems, thereby saving individuals having to supply the same
information repeatedly to different organisations.
Details of how an
individual may opt-out of sharing achievement data in their learner
record with those organisations detailed at www.miap.gov.uk, can also
be found at www.miap.gov.uk
www.miap.gov.uk Data Protection Officer, Cheylesmore House, Quinton Road, Coventry, Warwickshire CV1 2WT
Primary
Care Trusts (PCT) use information about pupils for research and
statistical purposes, to monitor the performance of local health
services and to evaluate and develop them. The statistics are used in
such a way that individual pupils cannot be identified from them.
Information on the height and weight of individual pupils may however
be provided to the child and its parents and this will require the PCTs
to maintain details of pupils’ names for this purpose for a period
designated by the Department of Health following the weighing and
measuring process. PCTs may also provide individual schools and LAs
with aggregate information on pupils’ height and weight.
http://www.nhs.uk/England/AuthoritiesTrusts/Pct/Default.aspx.
For address/contact details contact Richard.Roscoe@is.sefton.gov.uk
The
Department of Health (DH) uses aggregate information (at school year
group level) about pupils' height and weight for research and
statistical purposes, to inform, influence and improve health policy
and to monitor the performance of the health service as a whole. The
DH will base performance management discussions with Strategic Health
Authorities on aggregate information about pupils attending schools in
the PCT areas to help focus local resources and deliver the Public
Service Agreement target to halt the year on year rise in obesity among
children under 11 by 2010, in the context of a broader strategy to
tackle obesity in the population as a whole. The Department of Health
will also provide aggregate PCT level data to the Healthcare Commission
for performance assessment of the health service.
www.dh.gov.uk Data Protection Officer at Skipton House 80
London Road London SE1 6LH;
The Department for Children, Schools and
Families (DCSF) uses information about pupils for research and
statistical purposes, to inform, influence and improve education policy
and to monitor the performance of the education service as a whole.
The DCSF will feed back to LAs and schools information about their
pupils for a variety of purposes that will include data checking
exercises, use in
self-evaluation analyses and where information is missing because it was not passed on by a former school.
DCSF,
with the participation of LAs, operates the database known as
ContactPoint. ContactPoint is an online directory available to
authorised staff who need it to do their jobs. It is designed to allow
practitioners to find out who else is working with the child or young
person, making it easier to deliver more coordinated support. Schools
are under a statutory duty to pass onto ContactPoint certain
information. This consists of basic information about the child or
young person, the contact details of the school and the contact address
and telephone numbers for the parents or carers, with parental
responsibility of the child or young person.
The DCSF will also
provide Ofsted with pupil data for use in school inspection. Where
relevant, pupil information may also be shared with post 16 learning
institutions to minimise the administrative burden on application for a
course and to aid the preparation of learning plans.
Pupil
information may be matched with other data sources that the Department
holds in order to model and monitor pupils’ educational progression;
and to provide comprehensive information back to LAs and learning
institutions to support their day to day business. The DCSF may also
use contact details from these sources to obtain samples for
statistical surveys: these surveys may be carried out by research
agencies working under contract to the Department and participation in
such surveys is usually voluntary. The Department may also match data
from these sources to
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